Job Opportunities

Duties and Responsibilities:

This role is responsible for managing projects across businesses and functions, in order to meet strategic business objectives. The role incumbent is responsible for planning, executing and evaluating projects according to predetermined methodologies, timelines and budgets. Typically reporting into a Business Project Manager/ Programme Manager, this role is expected to recruit and manage project teams, ensuring quality control throughout the project lifecycle. He/she will be expected to work on medium complexity projects, typically projects with a single focus.

• Project planning & execution
• Change request & Change control Project Scoping
• Manage key dependencies, roles and project risks.
• Quality Management 
• Project Expense & Benefits Management
• Risk, Opportunity & Issue Management
• Stakeholder Engagement
• Procurement & contract management
• Team effectiveness
• Responsible for successful project outcomes.
• Delivers specified requirements and meets customer satisfaction.
• Reporting on project progress at regular intervals, to be presented to project boards
• Escalates decisions and or unresolved issues and in doing so makes recommendations.
• Liaising with vendors and suppliers/consultants.
• Integrates delivery and metrics across the people, process, finance and customer dimensions of the business.
• Establishes and updates project plans with actuals and forecasts, and manages deviations from the plan.
• Ensuring the project objective is clear.
• Plans and manages the deployment of resources to meet project milestones.
• Manages the people, processes and technology required to deliver solutions effectively, according to the project requirements.

Skills

Business, Business Objectives, Business Projects, Executing Plans, Management Reporting, People Management, Project Management, Project Management Life Cycle, Project Planning, Project Requirements, Project Risks, Project Scoping, Stakeholder Engagement, Strategic Business Units, Strategic Planning

Education

Honours Degree  (Hons): Project Management (Required)

Closing Date

07 April 2023

Duties and Responsibilities:

Project Implementation and Management

• Provide overall leadership in managing and coordinating the implementation of activities according to the implementation work-plan and inter-agency standards.
• Prepare Detailed Implementation Plans (DIP) based on approved and funded proposal.
• Guide and provide technical support to staff on Child Protection, and education standards and other project interventions. 
• Timely develop project procurement plans and ensure project procurements are conducted timely.
• Routinely conduct monitoring of implementation of project activities ensuring high level of standards in implementation of activities.
• Monitor and manage projects’ budgets in line with grants agreements and standards.
• Risk management by monitoring, addressing and reporting any risks to management of program funds and budgets.
• Ensure assets of the organization in the operations are safe and secure in line with projects’ grant regulations, MoUs and agreements.
• Support audit processes in line with the projects’ audit regulations.

Networking and collaboration

• Ensure WV is adequately represented in Sector coordination meetings at settlement and zonal level. 
• Identify and build strategic linkages, relations, collaborations and networks with partners and other stakeholders in planning and implementation of project activities.
• Develop a database of strategic networks and partnerships for advocacy within the project area.
• Facilitate the integration of advocacy for children inline with project intervention areas 
• Build strong relationship with OPM, local leaders, RWCs within the project area. 

Staff performance management and supervision

• Manage, supervise and build capacity of staff in project implementation and delivery, child protection and basic education. 
• Identify staff capacity, psychosocial and other needs, and work with P&C to ensure needs are met to promote staff welfare and wellbeing. 
• Provide guidance to Project staff in child protection, planning and preparation of M&E documents.
• Participate in staff recruitment and orientation processes for Project Officers/ Assistants.
• Set SMART performance targets and conduct quarterly conversations with the Project Assistants
• Develop and implement coaching and mentorship plans with Project Assistants including building their capacity on technical child protection areas
• Ensure 100% participation of staff in devotions and spiritual nature related events/activities 
• Spear head monthly project review meetings with Project staff.
• Ensure team work among project team to ensure quality and timely implementation
• Provide technical guidance and support supervision to project assistants.
• staff develop leave plans and take leave days in the systems
• Ensure staff comply with WVI online mandatory trainings like security, data management PSEA, etc.

Monitoring and Evaluation, accountability, documentation and reporting

• Ensure the consultation and participation of community members and other stakeholders in all project interventions.
• Support the MEAL Officer to ensure the functionality and usage of all project feedback mechanisms and participate in the collection of feedback from the community and other stakeholders
• Facilitate effective monitoring, documentation and reporting in compliance with grants’ agreements, minimum standards and tools
• Support the baseline and evaluation processes in liaison with MEAL team for projects targeting refugees and host communities
• Establishment of functional project level M&E system and utilization of the information in liaison with MEAL team.
• Manage project information and documentation processes, and ensure effective communication of the project results.
• Document at change stories in article and Video formats to share milestones and lessons learnt within SO, donors and other stakeholders on the project interventions.
• Prepare quality reports and submit (progress against delivery of outputs and achievement of outcomes, etc) to Support Offices, and UN partner agencies as per the grant agreements and regulations.

Project development

• Support development of project designs, concepts and fundable proposals for CiE activities within the project area
• Carry out assessments as required in the project area

Qualifications: Education/Knowledge/Technical Skills and Experience.

• Degree in Social Work Social Administration, Development Studies, Education or related field, Postgraduate Diploma in Peace Studies and Project Planning and Management is an added advantage. 
• 3 years or more experience of relief work relating to CiE. 
• Self-motivated with excellent management and leadership skills.
•   Experience in Monitoring & Evaluation.
• Track record of success in grant fundraising, including donor relations and proposal writing.
• Proactive personality, self-driven and strongly motivated.
• Capacity/potential in leadership, relationship management/networking, and coordination.
• Spiritual maturity, interfaith knowledge and a biblical worldview – ability to articulate and model our Christian identity and mission in an inclusive way.
• Good interpersonal skills, strong communication skills, both verbal and written.
• Proven conceptual & analytical skills, ability to take an evidence-based approach to programme design.
• Proven facilitation skills.
• Team player.
• Ensure a gender perspective in the scope of work.
• Must be ready to work in a multi-cultural environment and have the ability to maintain performance expectations in the diverse cultural context, psychologically stressful environments and physical hardship conditions with limited resources.
• Possess the ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
• Be emotionally mature with physical stamina.

Applicant Types Accepted:

Local Applicants Only

Closing Date: 7th April 2023

Duties and Responsibilities:

• The job holder shall have knowledge of the Company processes in order to ease the implementation of processes within the Project Group (budgeting, invoice processing, contract processing, reporting, change management, manning, travel...) and to propose solutions for the best management of these processes.
• Deputize for the Project Controls Manager as requested.
• Management and development of resources available within the team to provide organizational support and transfer of Company and project knowledge to the teams.
• To define, develop and maintain internal Project Controls/Services Procedures, associated templates, and tools as necessary (Contract and Procurement Strategy, Budgeting and Cost Control, Scheduling, Reporting, Documentation Control, HR administration) in compliance with the Production Sharing Agreement (PSA), the Joint Venture Agreement (JOA), Corporate and Company procedures and practices.
• Within the management team, coordinate and control the manpower budget for project related activities. Ensure correct implementation within Project Cost Control & Company Finance.
• Validate project resource deployment and staffing activities as planned and organized by the Company, for the Project organization, in close coordination with Project Management and HQ in order to ensure timely requirements of required resources.
• Interface with the Information & Technologies (IT) Department to ensure timely processing and execution of IT related activities, and timely availability of IT equipment and software.
• To provide support for implementing the Project Organizational Documents (presentations, communications.
• To liaise with the Company for the definition and sharing of responsibilities in the various organizational processes.
• To coordinate reporting activities destined to both internal and external stakeholders.
• Ensure coordination with the Package Managers, Project Controls Team - Planning & Cost Control – for review of various contractor reports to provide assurance that contractors reported progress are verified.
• Ensure coordination with the Package Managers, Project Controls Team – Planning & Cost Control – conduct and organize consolidation of contractor reports.
• To develop and have validated the Frame Contracts with qualified Technical Assistance Service Companies, this including development of the Contract agreement and all the associated conditions pertaining to assistance contracts.
• To negotiate the Frame Contracts with Technical Assistance Companies to reach an agreement.
• To organize, when services shall be contracted and in accordance with the Project schedule requirements, the call for tenders (including commercial evaluation of offers, technical and commercial recommendations), Call-off Order preparation, follow-up of their approval (according to Delegation of Authorities in force), in accordance with Project rules and procedures and within the frame of signed Frame Contracts.
• With the Quality team, to propose and implement means and tools that would ease organizational process.
• To regularly report to the Project Control & Services Manager, highlighting progress and encountered areas of concern.
• To observe strict confidentiality in the data and information managed.
• Participate in and support project closeout activities and reporting, including coordination of the Asset Capitalization requirements. Identify areas of opportunity that can result in cost/time savings, complexity reduction and propose solutions to realize these benefits and incorporate Lessons Learned in HQ databases.

Candidate profile

Qualifications & Experience:

• Bachelor’s Degree in a business administration related field or relevant professional experience in the oil and gas industry.
• At least 15 years’ international project experience related to Project Controls & Services, Organizational management and Administration. Experience working through all project phases (FEED, detailed engineering, construction, commissioning, and start-up) in the oil and gas industry.
• Background shall include demonstrable success in similar key roles on large and complex projects worldwide.
• Sound experience in Contract and Procurement related matters.

Metier

Project Management, Support/ Project Management

Region, department, area

Uganda 

Employment type

Regular position 

Experience level required

Minimum 15 years 

Branch

Exploration and Production

Duties and Responsibilities:

• Managing the project to meet milestones of time schedule and control the team of engineers
• Construction contract administration
• Maintain risk register and relevant supporting files
• Advising the Site Engineers on construction, quality and progress
• Lead point of contact, co-ordination of consultants in all disciplines * Champion of quality and progress
• Issuing construction information as per contract requirement
• Co-ordinate disciplines and to resolve issues in a timely manner
• Liaising with all relevant package managers, department heads, site staff ensuring all parties are kept informed of all relevant matters in relation to the project
• Providing technical advice to the Senior Resident Engineer and or the Client
• Checking project deliverables for which the Engineers are responsible for, including drawings, reports, etc.
• Quality Assurance documentation and registers in relation to the assigned work on the project
• Ensure thorough review & prompt exchange of correspondence, RFI’s and approvals
• Plan, co-ordinate and monitor activities of the team, including sub-consultants, ensure quality assurance system implemented and maintained
• Liaison with authorities and active management of the NOC and relevant approval processes
• Assure site safety, and follow up HSE identified risks
• Conduct regular site meetings and inspections
• Ensure accuracy and completeness of records
• Provide final approval of the completed works and arrange handing over

Qualifications: 

• The candidate needs to have a recognized undergraduate degree in a relevant engineering discipline – civil engineering / structural engineer
• The candidate needs to have experience with Hospital and must have min. 12 years’ experience in the field of engineering and consultancy
• A post graduate master degree preferable
• Certification (PMP)
• Chartered engineer is not essential but is certainly an advantage
• English proficiency at CEFR level C1

Location:

• Kampala, Uganda

Starting date: 

• Immediate mobilization

Key Responsibilities include.

• Managing the project schedule, activity plan and planning milestones, supporting the tracking of progress and deliverables from project partners and implementing countries.
• Contributing to, in close collaboration with the Marketing Advisor, the design and planning of the scope, activities and objectives of the project.
• Drafting the necessary project documentation during the design, planning and end-to-end implementation of the project as per Guidelines i.e results framework, work plans etc. Conducting assessments and take part in proposal development.
• Identifying, escalating, tracking and resolving project issues on an ongoing basis, and proactively engaging the project team on issues which require wider attention and resolution.
• In collaboration with the Marketing Advisor, monitor risks and develop contingency plans to respond to emergencies. Making an assessment and reviewing the status of projects and providing recommendations to the project team on approaches and procedures for project implementation
• Liaise with relevant environment, gender and safeguarding specialists to ensure that themes are present and relevant in project activities.
• Contribute to building strong partnerships with civil society, INGOs, government entities, private sector and other organizations.
• Develop Terms of Reference for project consultants/suppliers hired on a short-term basis and ensure proper delivery of technical services and submission of technical and other report within ethical and procurement standards and guidelines.

DEADLINE: 29 March 2023

Job Summary

To provide project management services and to develop, maintain and enhance operational business relationships. The project & change manager is responsible for delivering the new capability on behalf of the Accountable Executive within agreed timelines, budget and scope.

Job Description

• Project Management: Monitors the progression of a project at every stage and ensure that the objectives of a project are met.
• Quality Assurance: Maintain a desired level of quality in a service or product, especially by means of attention to every stage of the process of delivery or production.
• Stakeholder management: Ensure that stakeholders are identified and engaged
• Lead change initiatives
• Drive clear definition of scope, objectives, outcomes and benefits and manage delivery
• Articulate critical success factors to ensure benefits can be realized, and monitor on a regular bases.
• Timeously escalate concerns in this regard to appropriate forums.
• Facilitate the appointment of appropriately skilled individuals to project management teams
• Ensure delivery of programme, products meet quality; time and budget requirements, in accordance with the programme plan.
• Ensure a clearly articulated change risk culture is embedded
• Define and recommend change risk tolerances, monitor and report on a monthly basis
• Identify, manage and ensure remediation of all execution and / or operational impacted risks and issues.
• Report to appropriate oversight and governance committees.
• Define and monitor constraints and dependencies, and report to appropriate Forums

Education and experience required

• Bachelor's degree in a Business\ IT or Project related field
• Minimum of 5 years technical experience in project delivery.
• Proven change/programme management skills including tracking and benefits realization
• Planning – strong skill in producing, monitoring and delivering on project plans.
• Innovative problem solving – ability to challenge the status quo and drive beneficial change.
• Value-based business perspective
• Managing resources – mobilizes and manages corporate resources against a value-based agenda.
• Digital and Agile Delivery

Education

National Diplomas and Advanced Certificates: Business, Commerce and Management Studies (Required)